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- FARM MANAGEMENT RECORD KEEPING PROGRAM
-
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-
- Documentation for the Registered Version
- of the Software
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-
-
- Version 2.O.O
-
- COPYRIGHT (c) 1988
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-
- A Microcomputer Program System With
- Versions Available for:
- Tandy Radio Shack Models
- 1OOO, 12OO, 2OOO, 3OOO, & 4OOO (MS-DOS)
- IBM & IBM Compatables (MS-DOS Operating Systems)
-
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- Written by:
-
- Dale L. Ratcliff
- Rt. 3, Box 203A
- California, MO. 65018
- Telephone 314-796-2759
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
-
-
- FARM MANAGEMENT RECORD KEEPING PROGRAM
- ______________________________________
-
- TABLE OF CONTENTS
- _________________
-
-
- STARTING
- PAGE NUMBER ITEM DESCRIPTION
- ______________ _______________________________________________
-
- Setup Basic Operation & Setup Information
- Forward - MS Forward - MS-DOS Version (Tandy 1OOO, 12OO, 2OOO,
- IBM & Other IBM Compatibles)
- 1 - 3 Introduction - Protecting your data -- Making Backup
- Copies
- 2 - 1 Master Menu Program -- (MENU.EXE)
- 3 - 1 Parameters Files Creation Program - (PARAMETR.EXE)
- 4 - 1 Farm Management Records Data Entry Program --
- (RECORDS.EXE)
- Entering RECEIPTS into the computer program
- Entering EXPENSES into the computer program
- 5 - 1 Data Entry ERROR HANDLING Procedures (EDIT.EXE)
- 6 - 1 Creating the needed file at the beginning of
- the year -- (CASHFLOW.DAT)
- 7 - 1 Reports Listing Program (video & hard copy --
- (REPORTS.EXE)
- 8 - 1 Enterprise Data Listing Program (Hard copy
- only) -- (ENTRPRZ.EXE)
- 9 - 1 Conversion of Data Files -- (DATACONV.EXE)
- 10 - 1 Inventory Listing Programs
- Livestock Inventory (LSKINV.EXE)
- Machinery, Buildings Inventory (MACHINV.EXE)
- Crop, Crop & Lsk Supplies Inventory (CROPINV.EXE)
- 11 - 1 Farm Loan Listing Program (FARMLOAN.EXE)
- 12 - 1 Financial Statement Program (FINANCE.EXE)
- 13 - 1 Analysis Programs
- Livestock (LSKANAL.EXE)
- Crops (CROPANAL.EXE)
- Farm (FARMANAL.EXE)
- 14 - 1 Printer, Disk Drive, Monitor Type Configuration
- Program (UTILITY.EXE)
- 15 - 1 Printout Listing Page
- 16 - 1 Trouble Shooting Information
- 17 - 1 Summary Information
- 18 - 1 Warranty Information
- 19 - 1 Registration Return Form
- Survey Return Form
-
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-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
-
- Basic MS-DOS Setup and Startup Instructions
- ___________________________________________
-
- Operation of a computer with the MS-DOS Operating System is
- a little different than the standard operation of other
- computer. The purpose of this set of instructions is to help
- you use the Farm Management Record Keeping Program without
- having to refer back to the MS-DOS Instruction Book which, at
- best is somewhat difficult for most people to understand. Thus,
- these instructions are designed to aid you in making backups of
- the Farm Management Record Keeping Program, making Data
- Diskettes that will be needed and used by the program and
- transferring files from one diskette to another as you may need
- to do from time to time.
-
- As far as operation of the computer is concerned, you need
- to remember that the disk drives are "numbered" A, B, C, D, etc.,
- with Drive A being the primary floppy disk drive and Drive C
- usually being the primary Hard Disk Drive. To move from one of
- the drives to the other, at the A> Prompt type the Disk Drive
- designation followed by a colon (i.e. A>B:) if you want to move
- to the B Disk Drive or A>C: if you wanted to move to drive C.
-
- In the following examples <Return> means that you press the
- RETURN KEY! With the MS-DOS Operating System, you should have a
- system diskette in drive A during the operation of a program;
- however, you may use a Data Diskette (one that does not contain
- the MS-DOS Operating System) in drive B. If you are using a
- Hard Disk System, all of your files should be in a subdirectory
- on the Hard Disk. You may use either this subdirectory or a
- different one or a floppy disk for your data storage area. This
- will allow you additional storage space that may be needed by
- you during the year.
-
- The following MS-DOS programs will be explained as to their
- use within the operation of the Farm Management Record Keeping
- Program: COPY.COM, DEL.
-
- COPY.COM -- COPY.COM is the MS-DOS Program that is used to
- copy programs from one diskette to another.
-
- Making a backup (exact copy) of the Original Farm
- Management Record Keeping Diskettes is done in the following
- manner. At the A> Prompt type FORMAT B:/S and press <Return>.
- You will be prompted to place a new diskette in Drive B and
- press <Return>. After the new diskette is formatted, the MS-DOS
- Operating System will be transferred onto the new diskette. (Note:
- If you do not have 2 disk drives, you will have to perform these
- operations in Drive A.)
-
-
-
- --- Setup Information -- Page 1 ---
-
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-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- After you gain control of the computer again, copy the
- following programs from your original MS-DOS System Diskette to
- the diskette you have just created: FORMAT.COM, &
- DISKCOPY. These programs are needed either to use the FARM
- MANAGEMENT RECORD KEEPING PROGRAM or to make backup copies of
- the program for your use.
-
- When you can gain control of the computer again, place the
- diskette that you have just created in Drive A and make at lease
- two backup copies of it for your use. Then place one of these
- copies in Drive A and one of the Farm Management Record Keeping
- System Diskettes in drive B. At the A> Prompt, type COPY B:*.*
- A:
-
- You will need to repeat this procedure for each of your
- Original Farm Management Record Keeping Diskettes. NEVER USE
- YOUR ORIGINAL DISKETTE FOR ANY PURPOSE OTHER THAN TO MAKE
- WORKING BACKUP COPIES!!! You will also need to create a Data
- Diskette for use with the program.
-
- To do this, at the A> prompt type FORMAT B: and press
- <Return>. Again you will be prompted to insert a new diskette
- into Drive B before continuing. As before, when you have
- created as many diskettes as you want, answer the FORMAT Another
- (Y/N) with N and you will be returned to System Control.
-
- If you have a hard disk, you should create an new
- subdirectory on your hard disk and then copy all of the files to
- this subdirectory. If you do this, you will not have to make
- the backup copies as described in the paragraphs above.
-
-
- DEL -- DEL is used to DELete a program from a diskette. Be
- very careful with this as the results are final! To use the
- program, at the proper Disk Drive Prompt (A>, B>, C> etc.
- depending upon which diskette you want the program DELeted from)
- type DEL Program.Name where "Program.Name" is the name of the
- program you wish to remove from the diskette. Using the
- information above should allow you to make working copies of
- your original diskettes, make data diskettes for your use and
- copy any program that you may have on one diskette onto another
- one.
-
- If you want additional information concerning the MS-DOS
- Operating System, refer to your Computers MS-DOS Manual or one
- of several books written on the subject.
-
-
-
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- --- Setup Information -- Page 2 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- If you wish to create an automatic file on your diskette
- that will run the MENU.EXE Program you may do so using the
- following procedure (assuming you are using a Floppy drive
- system).
-
- 1. Insert your Backup Copy of the FARM MANAGEMENT
- RECORD KEEPING PROGRAM Diskette into Drive A.
-
- 2. At the A> Prompt type the following information
- after the prompts as they are shown below (i.e. part
- of the information will be shown by the computer on
- the screen and you will supply part of the
- information. REMEMBER <RETURN> MEANS PRESS THE
- <RETURN or ENTER> KEY & <F6> MEANS PRESS THE F6
- FUNCTION KEY.)
-
- A>COPY CON AUTOEXEC.BAT <RETURN>
- DATE
- TIME
- MENU.EXE <F6> <RETURN>
-
- This will create a file that will cause the computer to
- automatically execute on power up the MENU.EXE Program.
-
- If you are using a hard disk system, you can follow the
- same procedure to create a batch file that might be located in
- your "Root Directory" which would change subdirectories and then
- load the menu program. For example, assume that you have
- created a subdirectory for the programs with the name of
- "RECORDS". You have copied all of the program files from your
- original diskettes into this subdirectory.
-
- Now you wish to create a file that will be located in your
- "Root Directory" (the directory that the computer first loads
- into when you power up) which will move to your new subdirectory
- and then execute the MENU.EXE program. You may follow the
- procedure below to do this.
-
- Move to Drive C by typing C: and pressing <RETURN> if you
- are not already logged into Drive C. Now make sure that you are
- in the "Root Directory" by typing CD\ <RETURN>. You are now
- ready to create your batch file using the instructions shown
- below.
-
- C>COPY CON RECORDS.BAT <RETURN>
- CD\RECORDS
- MENU.EXE
- CD\ <F6> <RETURN>
-
-
-
-
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- --- Setup Information -- Page 3 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Introduction
- ______________________________________
-
- Farm Record Keeping is one of the MOST IMPORTANT TASKS THAT A
- FARMER DOES, EVEN THOUGH IT USUALLY IS NOT ONE OF HIS FAVORITE TASKS.
- As profit margins continue to get closer and as more money has to
- be borrowed, a farmer MUST KEEP GOOD RECORDS.
-
- The purpose of this set of programs is to help the farmer do a
- better and easier job of Record Keeping. These programs WILL NOT DO
- ANYTHING THAT THE FARMER CANNOT DO MANUALLY BY HIMSELF, the computer
- and computer programs will just do it easier and faster.
-
- The programs are designed to allow a person with limited
- knowledge of computers to operate the system effectively and easily.
- If you will read the information that is shown on the computer screen
- and then answer the questions or follow the directions, you should
- have no trouble in using THE FARM MANAGEMENT RECORD KEEPING PROGRAM.
-
- The programs that are a part of this system are described on the
- following pages. Also shown are examples of what the computer screen
- will look like at the various times during operation.
-
- After starting up your Computer and answering the "DATE" call,
- etc., if applicable, in the manner that you desire, type MENU at the
- System Prompt (A>, C>, etc.) and press RETURN, if the diskette does
- not have an automatic execution file on it to do this for you. (You
- can create this file if you wish by referring to your computer manual
- and following the section on creating an automatic file - using AUTO
- or AUTOEXEC as the case may be.)
-
- After you have loaded the Menu Program, you will notice that it
- offers several options for you in using the FARM MANAGEMENT RECORD
- KEEPING PROGRAM (as well as other programs that may be used along
- with this program.)
-
- PROTECTING YOUR DATA -- MAKING BACKUP COPIES
- ============================================
- As you should already know, few things in this world are
- permanent. When you start to use this program, one of the first
- things that you should do is to make a "BACKUP" copy of your ORIGINAL
- PROGRAM DISKETTE. If you do this and then put the ORIGINAL DISKETTE
- IN A SAFE PLACE AND USE THE BACKUP COPY YOU WILL ALWAYS BE SAFE IN
- CASE SOMETHING UNUSUAL HAPPENS AND THE COPY GETS DESTROYED.
-
- LIKEWISE YOU SHOULD PRACTICE GOOD COMPUTER PROCEDURE AND
- PERIODICALLY BACKUP YOUR DATA DISKETTES. If you do this, you will
- always have a copy to fall back on should something happen to the
- working diskette. Your computer operation reference manual tells you
- how to do this BACKUP PROCEDURE. If you follow those suggestions and
- PRACTICE GOOD, SAFE RULES OF OPERATION, (KEEP SODA, COFFEE, FOOD, AND
- ASHES, ETC. AWAY FROM THE COMPUTER) YOU SHOULD HAVE NO PROBLEMS.
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- --- Page 1 - 1 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Master Menu Program (MENU.EXE)
- ______________________________
-
- The first screen that is displayed is the main logo screen that
- displays the various information including program name, Version,
- etc. Pressing Any Key will then take you to the first Program Index
- Menu that is shown below:
-
- Program Index
- _________________________________________________
-
- 1 = Farm Management Record Keeping Program
- 2 = Farm Management Record Keeping Parameters Program
- 3 = Inventory Programs
- 4 = Farm, Livestock, &/or Crop Analysis Programs
- 5 = Financial Statement Creation Program
- 6 = Farm Loan Reports Program
- 7 = Data Conversion & Summary.Dat File Reconstruction Program
- 8 = Printer, Disk Drive, & Monitor Type Configuration Program
- 9 = RETURN to MS-DOS System Ready
-
-
- Enter the choice of the program you want __
-
- Press the number corresponding to the item you wish to do. If
- you select #1 or #3 you will be taken to additional menu's as
- follows. Each of the programs will be explained in documention that
- follows in this manual. Selecting #1 will take you to the menu
- below:
-
- Farm Management Record Keeping Programs
- _______________________________________
-
- 1 = Records Data Entry Program
- 2 = Records Data Editing Program
- 3 = Records Report Listing Program
- 4 = Records Cashflow File Creation Program
- 5 = Records Enterprise Data Listing Program
- 6 = Records Parameters Program
- 7 = Return to the Master Menu
-
- Enter Your Choice Please (1 - 8)
-
- From this menu you will be taken to any of the main Record
- Keeping Programs. Note that you are given the option to return to
- this menu program from each of the programs in order to properly exit
- the system when you are finished for a session.
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- --- Page 2 - 1 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Which Inventory Program do you want to Load
- ___________________________________________
-
- 1 = Livestock Inventory Program
-
- 2 = Livestock Supplies, Crops, & Crop Supplies Inventory
- Program
-
- 3 = Machinery, Land, & Buildings Inventory Program
-
- 4 = Return to the Master Menu
-
- What is your choice __
-
- On either of the two previous menu's, if you want to return to
- the Master Menu, you have that option. As previously stated, the
- various programs are on different diskettes. If you select a program
- and that program is not on a diskette that is in one of your computer
- disk drives, the following screen will be displayed:
-
- "Name of the Program You Selected"
- __________________________________
-
- The program you have requested was not found on this diskette.
- It may be on a different Farm Management Record Keeping Diskette.
- Place the proper diskette in one of the disk drives.
-
- You may get a directory of the programs on the diskettes as
- follows:
-
- Press (*) for the Directory on Disk Drive *
- Press (*) for the Directory on Disk Drive *
- Press (*) to RETURN to the Main Menu
- Press (*) to try to continue without getting a directory
-
-
- Press The Key Of Your Choice To Continue.
-
- Make your choice by pressing any of the keys shown above. NOTE:
- THE * REPRESENTS THE KEY TO BE PRESSED FOR THAT PARTICULAR DISK DRIVE
- OR FUNCTION. IF YOU PRESS A KEY THAT RELATES TO A DISK DRIVE THAT IS
- NOT ON LINE YOU MAY GET THE FOLLOWING MESSAGE
-
- Illegal drive number
-
- Bad file name in ###
- Ready
-
- If this happens type MENU and press <ENTER or RETURN>. The
- program will start over with no harm done, OR restart the computer if
- control is not returned to you.
-
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- --- Page 2 - 2 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- After you have found the proper diskette, you may continue
- either by returning to the Master Menu and selecting the program
- option again or by pressing the Proper Key which will make the
- computer attempt to load your program again.
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Parameters File Creation Program (PARAMETR.EXE)
- _______________________________________________
-
- The Parameters File Creation Program is used to modify some of
- the Receipt, Expense, Farm Identification, and Enterprise
- Identification Heading Codes.
-
- The menu that will appear is shown below:
-
-
- FARM MANAGEMENT RECORD KEEPING PROGRAM
- PARAMETERS FILE
- ______________________________________
-
- <1> Receipt & Expense Codes
- <2> Enterprise Codes
- <3> Farm/Business Id Codes
- <4> Print a Hard Copy of all Codes
- <5> RETURN to the Master Menu
-
-
- Enter your choice please (1 - 5)
-
- Choose from this menu and you will be allowed to see the various
- codes and change them if necessary. From this menu you may then
- change additional codes or return to the master menu.
-
- If you change the Receipt & Expense Codes, be sure that you re-
- copy your onto any diskette that contains that file (PARFIL.DAT);
- likewise, if you change any of the Enterprise Codes you will need to
- recopy the ENTCODE.DAT file to your working diskette, or the
- FMBUSID.DAT file if you changed any of the Farm/Business ID Codes.
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- --- Page 3 -- 1 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Records Data Entry Program (RECORDS.EXE)
- ________________________________________
-
- The computer name of this program is "RECORDS.EXE". This is
- the part of the system that allows you to enter your RECEIPTS and
- EXPENSES for the month. You can enter data on a DAILY, WEEKLY, OR
- MONTHLY BASIS -- HOWEVER YOU DESIRE.
-
- Some of the headings that are used in this program are able to
- be changed. The ones that can be changed include some of the Receipt
- and Expense Codes Headings, all of the Farm Identification Codes and
- the first 28 Enterprise Codes.
-
- If you desire to change the headings, go back to the Master
- Menu, and choose the selection entitled "PARAMETERS PROGRAM." This
- program will allow you to change any of the headings that you wish
- (assuming that the heading is one that can be changed.)
-
- These headings are used throughout the remainder of the
- programs, therefore, make your changes at the beginning of a record
- year - NOT during a record year!
-
- THE FARM MANAGEMENT MENU IS SHOWN BELOW.
-
-
- FARM MANAGEMENT MENU
- _________________________________
-
- 1 = Enter RECEIPTS & EXPENSES for A month
- 2 = Go to the CASHFLOW FILE creation program
- 3 = Go to the REPORTS LISTING program
- 4 = Go the the ENTERPRISE DATA LISTING Program
- 5 = Go to the Data Listing EDITING program
- 6 = RETURN to the Master Menu
-
- ENTER YOUR CHOICE (1 TO 6)
-
- IF YOU WISH TO ENTER RECEIPTS OR EXPENSES FOR THE MONTH, SELECT
- #1.
-
- You will then be ask for the number of the CURRENT MONTH that
- you are going to enter data for (Jan is 1, Feb is 2. etc.) You will
- also be ask if the SUMMARY.DAT and the RECEIPTS & EXPENSES Data Files
- are on the SAME Diskette. (This will allow you to have more than one
- diskette with files on it. There is a limit of about 600 monthly
- entries per diskette.) Simply answer the questions. If you make a
- mistake and PRESS ENTER BEFORE YOU CORRECT IT, you will be given a
- chance to make a change in the information by answering the "Is the
- Information CORRECT (Y/N)" QUESTION WITH N.
-
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- --- Page 4 -- 1 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- If this is your first time to use the program, the SUMMARY.DAT
- file may not be on the diskette. If the file is not found, the
- computer will default to a section where you will be given a choice
- to continue without creating the CASHFLOW.DAT file and simply enter
- your Beginning Cash & Beginning Credit Balances before continuing.
- If this is what you wish to do, answer Y to the question "Do you want
- to Continue without creating these files (Y/N) and you will be asked
- for the amount of the balances.
-
- The top portion of the computer screen will basically be clear
- except when you are asked to enter the 1) Account Code, 2) Farm
- Identification, & 3) Enterprise Code.
-
- The data that will be displayed at each of these times will be
- shown below in three different sections.
-
- The top portion of the screen that will be displayed when you
- are asked for the Account Code will be basically as follows:
-
- 01 Grain Sales 10 Rsd Fdr Lsk 22 Oper Loans Receipts
- 02 Hay Sales 11 Pur Fdr Lsk 23 Int/Lg Loans Account Codes
- 03 Seed Sales 12 Lsk Products 24 Non Farm Rec ____________
- 04 Govt Pymts 13 Misc Rec
- 05 Custom Work 14 Crop Storage
- 06 Dividends 16 Qual Bdr Lsk
- 07 Refunds 17 No Ql Bdr Lsk
- 08 Resales 18 Equip Sold
- 09 Cash Rent 19 Assets Sold
-
- The top portion of the screen that will be displayed when you
- are asked for the Farm Identification will be basically as follows:
-
- 01 Home Farm 11 Farm 11 21 Farm 21 Farm
- 02 Farm 2 12 Farm 12 22 Farm 22 Identification
- 03 Farm 3 13 Farm 13 23 Farm 23 Codes
- 04 Farm 4 14 Farm 14 24 Farm 24 ______________
- 05 Farm 5 15 Farm 15 25 Farm 25
- 06 Farm 6 16 Farm 16 26 Farm 26
- 07 Farm 7 17 Famm 17 27 Farm 27
- 08 Farm 8 18 Farm 18 28 Farm 28
- 09 Farm 9 19 Farm 19 29 Farm 29
- 10 Farm 10 20 Farm 20 30 Farm 30
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- The top portion of the screen that will be displayed when you
- are asked for the Enterprise Identification will be basically as
- follows:
-
- 01 Corn 11 Other Rsd Ls 21 Entrp 21 Enterprise
- 02 Beans 12 Entrp 12 22 Entrp 22 Identification
- 03 Wheat 13 Entrp 13 23 Entrp 23 Codes
- 04 Milo 14 Entrp 14 24 Entrp 24 ______________
- 05 Hay & Seed 15 Entrp 15 25 Entrp 25
- 06 Pur Cattle 16 Entrp 16 26 Entrp 26
- 07 Pur Hogs 17 Entrp 17 27 Entrp 27
- 08 Other Pur Ls 18 Entrp 18 28 Entrp 28
- 09 Rsd Cattle 19 Entrp 19 29 Non Farm Items
- 10 Rsd Hogs 20 Entrp 20 30 Gen Farm/Ovhd
-
- (The bottom part of the Computer Screen will appear as follows in
- all cases with each additional piece of requested information having
- its heading displayed after the previous item was entered.)
-
-
- * Item # 1 *
- =======================================================================
- Date (ESC Quits) ...... Dep # ......... Vendor ....................
-
- Amt. ......... Acct Code .. (Quant., Units, Head, or Lbs)
-
- Farm .. Enterprise .. Comments:........................................
-
- Are The Entries Correct? (Y/N) ..
-
- NOTE: The ESC in the "Date (ESC Quits) ......" refers to the
- key that you need to press to Exit or Quit the Data Entry Routine.
- On a MS-DOS Computer this would be the ESCape Key. This is true for
- both Receipts & Expenses Data Entry.
-
- Refering to the Account Codes 1 to 13 are for GENERAL OPERATING
- type RECEIPTS. (10 = Raised Feeder Livestock, 11 = Purchased Feeder
- Livestock, 12 = Livestock Products, 13 = Miscellaneous Receipts).
- CODE 14 (Crop Storage) can be used to allow you to credit grain, hay,
- etc. that you have raised to a particular crop enterprise. The value
- of that grain, hay, etc. WILL NOT BE ADDED INTO THE FINANCIAL TOTALS
- FOR THE MONTH but it will be used in the ENTERPRISE Program to help
- in analyzing the ACTUAL RECEIPTS & EXPENSES FOR THAT ENTERPRISE.
- Codes 16 to 19 are for the sale of FARM ASSETS. (16 = Qualifying
- Breeder Livestock & 17 = NonQualifying Breeder Livestock. -- These
- headings were created when IRS allowed true Capital Gains treatment
- of Livestock. The headings have been retained to allow a better
- identification of your breeder livestock sales.) 18 = Equipment Sold.
- 19 = Assets Sold -- use these two as you wish.) CODE 22 = Operating
- Loans Received. CODE 23 = Intermediate & Long Term Loans Received.
- CODE 24 = Non-Farm Receipts.
-
-
- --- Page 4 -- 3 ---
-
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-
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-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- If you will record all operating money borrowed under Receipt
- Code 22, the program will track your outstanding operating loan balance
- for you (assuming that you then record all operating loan principal
- payments under expense code 55.)
-
- The Enterprise Codes are used to answer the ENTERPRISE QUESTION.
- These 30 Codes are used to categorize ALL RECEIPTS & EXPENSES so that
- your records can be analyzed at the end of the year to help you
- determine which enterprises are making you money and which ones are
- not. The Codes (in addition to the self-explanatory ones) are: 6 =
- Purchased Cattle, 7 = Purchased Hogs, 8 = Other Types of Purchased
- Livestock, 9 = Raised Cattle, 10 = Raised Hogs, & 11 = Other Raised
- Livestock. The last two enterprise categories are hard coded into
- the program. If "0" is entered and followed by the ENTER KEY being
- pressed to answer the "ENTERPRISE QUESTION" the item will be
- allocated to a category entitled "GENERAL FARM & OVERHEAD" UNLESS THE
- REC. CODE IS 24 (NON FARM REC) IN WHICH CASE THE CATEGORY WILL BE
- "NON FARM ITEMS."
-
- NOTE: If you have used the PARAMETR.EXE program to change the
- Receipt and/or Expense headings, Farm/Business ID Codes, or the
- Enterprise Codes, some of your codes may be different than those
- shown above.
-
- The following is an explanation of how to enter data into the
- program.
-
- Date (ESC Quits) .......
- ========================
-
- Enter the DATE of the transaction on the form MMDDYY. NOTE:
- This entry filed accepts ONLY NUMBERS when you are entering the date.
- Please enter in the form shown above, i.e. - January 3, 1988 would be
- entered as 10388 or 010388. When you have finished entering your
- RECEIPTS, Press the ESC Key at the DATE LINE prompt. You will be
- taken to the EXPENSE SECTION for EXPENSE DATA ENTRY.
-
- Dep # .........
- ===============
-
- You may enter the DEPOSIT TICKET NUMBER, Initials of the bank,
- account #, etc., up to 9 digits and/or letters in length, on this
- line.
-
- Vendor .......................................
- ==============================================
-
- Enter the NAME OF THE PERSON OR COMPANY FROM WHOM YOU RECEIVED
- THE MONEY. You will NOT BE ALLOWED to enter a name any longer than
- the flashing dots will accept. You may have to abbreviate some
- names.
-
-
- --- Page 4 -- 4 ---
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-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Amt. .............
- ==================
-
- Enter the AMOUNT of the RECEIPT in DOLLARS AND CENTS. DON'T
- INCLUDE ANY SPACES BETWEEN THE NUMBERS OR USE ANY COMMAS!!
-
- Acct Code ..
- ============
-
- ENTER THE NUMBER OF THE RECEIPT CODE FROM THE CODES IN THE TWO
- LEFT HAND COLUMNS ON THE COMPUTER SCREEN.
-
- (Quant., Head, Units, or Lbs.) -- Depending upon the RECEIPT
- CODE Number that you entered, you will be ask to enter information
- concerning the nature of the item. You may be ask for the quantity
- involved and the type of unit of that quantity. The UNIT might be
- <AC>RES, <BA>LES, <BU>SHELS, <CW>T., <GA>LLONS, <HO>URS, <PO>UNDS,
- <TO>NS, OR <UN>ITS. Answer the UNITS .. question with one of the
- before shown TWO LETTER CODES. If you answered with <BU>, or <BA>,
- you will be ask for more information (weight/bu or bale). If the
- RECEIPT CODE related to livestock, you will be ask for the NUMBER OF
- HEAD and POUNDS involved.
-
- Farm ..
- =======
-
- Enter 1 through 30 depending upon the type of identifier that you
- want to have this item identified with.
-
- Enterprise ..
- =============
-
- Enter an ENTERPRISE CODE from the codes in the right hand
- column. If you do not want the receipt charged to any of those
- enterprises, enter a 0 and PRESS <ENTER> and the item will be charged
- to "GENERAL FARM AND OVERHEAD" in the Enterprise Listing Program.
-
- Comments: ........................................
- ==================================================
-
- The COMMENTS Line will allow you to enter up to 4O Characters of
- additional data concerning the entry. This can be any type of
- information that you desire to help explain the item more fully for
- future reference.
-
-
-
-
-
-
-
-
-
- --- Page 4 -- 5 ---
-
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-
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-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Are The Entries Correct? (Y/N)..
- ================================
-
- LOOK AT ALL OF YOUR ENTRIES. If they are all correct, PRESS
- <Y>, otherwise PRESS <N>. DO NOT PRESS <ENTER> after pressing Y or
- N. The computer will continue on its own. IF YOU DO PRESS <ENTER>
- AFTER PRESSING <Y>, THE COMPUTER/PROGRAM WILL THINK THAT YOU HAVE
- WANTED TO MAKE NO ENTRY INTO THE DATE DATA FIELD AND WILL TAKE YOU
- TO THE DEPOSIT/CHECK FIELD. This is because all MS-DOS computers and
- their operating systems REMEMBER KEYSTROKES!
-
- If the entries are correct, the data will be categorized and you
- will be ask to enter the next item. If incorrect, you will need to
- re-enter all of the information concerning that item as it is called
- for on the computer screen. Note that the screen and its data will
- not clear the information completely. Each item of data will remain
- on the screen until you are ready to re-enter that part.
-
- After one item has been entered, the statement shown below will
- appear:
-
- "Press <ENTER> to retain ------> ???????? <------ as this entry"
-
- The ???????? will be replaced by the value of the particular field
- that was entered at that location on the previous entry. If you wish
- to have the same data entered at that location, press ENTER and it
- will be done for you. If you DO NOT wish to have that data entered,
- press either 0 (if a numeric field), the Space Bar for NO data to be
- entered or your new data.
-
- When you are finished entering receipts, PRESS the proper key(s)
- at the date line and your data will be saved and you will be taken to
- the expense entry part of the program.
-
- NOTE: Be sure to not exit the program in any manner other than
- when you are at the FARM MANAGEMENT MENU. IF you do stop at any
- other point, you will have a good chance of losing some of your data.
-
- ENTERING EXPENSE DATA INTO THE PROGRAM
- ______________________________________
-
- All of the information in the EXPENSE portion of the program is
- entered in the same manner as in the RECEIPT portion with ONE
- EXCEPTION. You will be ask for a CHECK # instead of a Deposit #.
- This number can also be up to 9 digits long and can be numbers or
- letters or a combination of both. (I.E. 12345 ABC).
-
- The expense ACCOUNT CODES are shown below. These codes will be
- displayed on the screen when you are ready to enter the Account
- Number as was the case with the Receipts Section. The Farm
- Identification and Enterprise Identfication Codes are exactly the
- same for Expenses and they were for Receipts.
-
- --- Page 4 -- 6 ---
-
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-
-
-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
-
- 26 Feed 37 Hired Labor 49 Bdr Lsk Pur Expense
- 27 Vet & Med 38 Insurance 50 Lsk Equip Account
- 28 Breed Fees 39 Taxes 51 Crop Equip Codes
- 29 Fertilizer 40 Utilities 52 Improvements ____________
- 30 Crop Chem 41 Truck Exp 55 Oper Prin Pd
- 31 Crop Seed 42 Auto Exp 56 Int/Lg Pn Pd
- 32 Mach Maint 43 Misc Exp 57 Non Farm Exp
- 33 Bldg & Fence 44 Interest 58 Non Ded Fl
- 34 Mach Hire 45 Supplies 59 Tx Ded Fl
- 35 Cash Rent 46 Fdr Lsk Pur 60 Sav & Inv
- 36 Fuel & Oil 47 Crop Usage
-
- As in the Receipts Section, the bottom portion of the screen
- will appear as follows as the information is entered from the screen
- prompts.
- * Item # ? *
- ========================================================================
- Date (ESC Quits)....... Check # ......... Vendor ..................
-
- Amt. ......... Acct Code .. Quant., Head, Units, or Lbs.)
-
- Farm .. Enterprise .. Comments .......................................
-
- Are The Entries Correct? (Y/N) ..
-
- EXPENSE CODES explainations: CODE 46 = Feeder Livestock
- Purchased. CODE 47 = Crop Usage. This code is used to "CHARGE" home
- raised Grain, Hay, etc. that is on inventory to a particular
- enterprise. The value of this entry will not be added into your
- financial expenses for the month; however, it will be used in the
- ENTERPRISE Program just as "CROP STORAGE" will be used for receipts.
- CODE 49 = Breeder Livestock Purchased. CODE 55 = Operating Principal
- Paid. CODE 56 = Intermediate/Long Term Principal Paid. CODE 57 =
- Non Farm Expense. CODE 58 = Non Tax Deductible Family Living
- Expense. CODE 59 = Tax Deductible Family Living Exp. CODE 60 =
- Savings & Investments.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- --- Page 4 -- 7 ---
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-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Error Handling Procedures -- EDIT.EXE
- _____________________________________
-
- From time to time we all make mistakes in entries. It is fairly
- simple to make a correction of an improperly entered item.
-
- The purpose of this program is to allow you to correct entries
- that you may have entered incorrectly. From the Menu, select 1 to
- EDIT Records Data if you wish to make corrections. You will then be
- requested to enter the month that you wish to make corrections in and
- the disk drive that the files are found on.
-
- Next your SUMMARY.DAT file will and the RECEIPTS file for the
- month that you selected will be loaded into memory. The first line
- on the screen will show that you are looking at the first entry of
- the total number of entries in the particular month that you
- selected.
-
- You will also be shown the entries that represent that item in
- the file. Then you are shown the following statement that allows you
- to choose what you wish to do:
-
- Do you want to <E>dit the Item, <D>elete the Item, List the <N>ext
- Item, List the <P>revious Item, <Q>uit Editing, or List a <C>ertain
- Item
-
- Choose the function that you wish to proceed. If you wish to
- make changes in the information that is shown, Press "E" for "<E>dit
- the Item". When you select this option, you will be shown the
- various account, etc. codes as well as the values of that entry. If
- you wish for a value to remain the same as shown at the lower part of
- the screen, Press <Enter>, otherwise enter your new data and then
- Press <Enter> so that you will be taken to the next item of data.
- When you get to the "Are the Entries Correct (Y/N)" prompt, enter "Y"
- if they are all correct or "N" if you still need to make changes.
- When the entries are all correct, you will be taken back to previous
- screen so that you can view addition entries, etc.
-
- If you want to get rid of the item entirely, Press "D" for
- "<D>elete the Item", and that item will be removed from the file --
- NOTE: If you select this option, the item will be removed from the
- file COMPLETELY -- You cannot recover it except by re-entering it via
- the Records Data Entry Program (RECORDS.EXE)!!!
-
- If you want to go on to the next item, Press "N" for "List the
- <N>ext Item, and the next item in the file will be listed to the
- screen.
-
- If you Press "P", for "List the <P>revious Item", the item just
- before the last one will be shown on the screen.
-
-
-
- --- Page 5 -- 1 ---
-
-
-
-
-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- You may also press "C" to "List a <C>ertain Item" on the screen.
- In this case you will then be asked for the number of the Item that
- you want.
-
- When you have made all of the changes in the Receipts (or
- Expenses) file that you want to make (or if you don't want to make
- any at all), Press "Q" to "<Q>uit Editing". You will use this option
- to exit both the Receipts File Editing and the Expense File Editing
- Routines.
-
- The same procedures are used for Editing entries in the Expenses
- File as well. After quitting the Expenses Editing, you will be taken
- back to the Main Menu for your selection of choices.
-
- You may then return to another program if you wish.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
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-
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-
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-
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-
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-
- --- Page 5 -- 2 ---
-
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-
-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Cashflow Data File Creation -- CASHFLOW.EXE
- ___________________________________________
-
- The purpose of this program is to allow you to create a
- projected Cashflow for the upcoming year if you wish to. If you do
- use this program, the data that you enter will be displayed on the
- Financial Accounts Report that is printed out by the Reports Program.
-
- Although this is not a true "spread sheet type" program; you
- will have the ability to enter data in much the same way that a
- spread sheet program works. Follow the instructions and you should
- not have any problems creating or modifing your cashflow.
-
- After you have entered the amounts that you wish, the file will
- be created onto your diskette. BE SURE THAT YOU HAVE 7.5 TO 8.0 K OF
- DATA SPACE LEFT ON THE DISKETTE THAT WILL CONTAIN THE CASHLOW.DAT
- FILE, otherwise an error will occur!
-
- When the file has been saved you will be taken to a menu that
- will allow you to exit the program.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
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-
-
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-
-
-
-
-
-
- --- Page 6 -- 1 ---
-
-
-
-
-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Reports Listing Program (REPORTS.EXE)
- _____________________________________
-
- This program's name is "REPORTS.EXE" and is the portion of the
- FARM MANAGEMENT RECORD KEEPING PROGRAM which allows you to view the
- information that you entered into the Records data entry program
- either on the computer screen (Video copy) or produce a hard
- (printed) copy (or multiple copies) as well. If you want a hard
- copy, you will need a printer that will print at least 80 columns
- wide.
-
- Answer the question that comes up on the computer screen such as
- "Is the Date Correct (Y/N)", and then you will be shown a REPORTS
- MENU after the Summary.Dat File is loaded into memory.
-
-
- Farm Management Record Keeping Program
- REPORTS MENU
- ______________________________________
-
- 1 = MONTHLY Listing of the Account Totals
- 2 = RECEIPTS & EXPENSES ENTRIES Data Listing
- 3 = Print CASHFLOW SUMMARY FORM (Hard Copy Only)
- 4 = RETURN To The Farm Records Data Entry Program
- 5 = RUN The ENTERPRISE Data Listing Program
- 6 = Return to the Data Listing EDITING Program
- 7 = RETURN to the Master Menu
-
- Enter Your Choice (1 TO 7)
- A brief explanation of each report follows:
-
- 1. MONTHLY Listing of the Account Totals (MONTHLY FARM FINANCIAL
- PLAN) = A listing that includes four types of information.
- Current month's actual activity, current month's projected
- cashflow, year to date's actual activity, year to date's
- projected cashflow.
-
- 2. RECEIPTS AND EXPENSES DATA LISTING = A listing of all of the
- receipt and expense entries for a month of your choice
-
- 3. Print CASHFLOW SUMMARY FORM (Hard Copy Only) = This will print
- out a hard copy of your Actual Account Cashflow
-
- For each of the first two reports, you will be asked if you want
- to see a VIDEO Printout of the Information before making a printed
- copy. If you want to see the information on the computer screen,
- then answer with <Y>es, otherwise you will be taken to the hard copy
- routine.
-
-
-
-
- --- Page 7 -- 1 ---
-
-
-
-
-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- You also have the option to either view the information more
- than one time as well as make multiple copies of the information by
- making the proper responses to questions that will be asked as the
- program progresses.
-
- The third report is capable of being printed on the printer only
- (not the Computer Screen). You may use this with two types of
- printers -- Narrow Carriage (80 Column) and Wide Carriage (132
- Column) in standard 10 character/inch format. You will need to know
- the DECIMAL VALUES FOR CONFIGURING YOUR PRINTER TO 16+ CHARACTERS PER
- INCH AS YOU WILL BE ASKED FOR THESE VALUES (OR VALUE). If your
- printer uses two values such as 27, 20 to condense print and 27,19
- for standard print (as most Radio Shack Printers Use), or one value
- as does the IBM and Epson or IBM/Epson Compatible Printers (Code 15
- to Condense Print and Code 18 for Standard Print) then you will need
- to enter these codes, as they are requested during the system
- parameters setting program (the "UTILITY" program sets these printer
- options as well as the Drive Configurations and the Monitor Type).
-
- In the Shareware Version, you are required to enter these codes
- each time you wish to produce a report.
-
- If you are using a Wide Carriage Printer, the report will be
- printed so that all 12 months and the totals are on one line with the
- report being two pages long. If you are using a Narrow Carriage
- Printer, then the report will be four pages long with January to June
- being on the first two pages and July through the end of the year and
- the totals being on the last two pages.
-
- After you have printed your reports, re-initialize the printer
- to standard 10 characters per inch by simply turning the printer off
- and then back on.
-
- You will then be taken back to the Main Reports Menu for your
- next selection.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- --- Page 7 -- 2 ---
-
-
-
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-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Monthly Enterprise Data Listing Program (ENTRPRZ.EXE)
- _____________________________________________________
-
- This program's name is "ENTRPRZ.EXE" and its purpose is to
- provide you with a listing of the RECEIPTS and EXPENSES for each of
- the enterprises that you specified in the data listing program. This
- program operates on hard copy (printed) ONLY. Shown below is the
- menu that you will be allowed to select from after you have answered
- the Date Question.
-
- ENTERPRISE ANALYSIS MENU
-
- NOTE: This routine is HARD COPY ONLY -- It does NOT produce any Screen
- Print Data -- a Printer IS REQUIRED!!
-
-
- 1 -- LOAD RECEIPTS & EXPENSES Data Files
- 2 -- RETURN To The RECORDS Data Entry Program
- 3 -- RETURN To The REPORTS Data Listing Program
- 4 -- RETURN To The Master Menu
-
-
- Enter Your CHOICE (1 TO 4)
-
- Enter your choice and then the screen will clear and you will be
- asked if you want the report to include <O>nly One Month or <M>ore
- than One Month.
-
- If you choose <M>ore than One Month, you will be ask for the
- first month that you want and the last month that you want. If you
- choose <O>ne Month, then you will be asked for the month you desire.
- These inputs will need to be in the form of the number of the
- month(s) that you desire (i.e. March = 3, etc.).
-
- You will also have the option to either include or exclude items
- that were categorized to "Non Farm Items" and/or "Gen Farm/Ovhd".
-
- From this point the computer will build a key file. When this
- Key File is completed, the computer will read the monthly file and
- print out a listing for EACH FARM AND ENTERPRISE that you saved data
- to in the Records Data Entry Program. Certain totals will also be
- created that relate to the particular Enterprise and Farm that was
- just printed.
-
- Selecting more than one month allows you to have the ability to
- create an enterprise data listing for up to the entire year if you
- desire.
-
- When you have completed this part, you may return to either the
- RECORDS Data Entry Program, to the REPORTS Data Listing Program, or
- to the Master Menu Program.
-
-
- --- Page 8 -- 1 ---
-
-
-
-
-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Data Conversion Program (DATACONV.EXE)
- ______________________________________
-
- The name of this program is DATACONV.EXE. Its purpose is to
- allow you to either convert your last years' SUMMARY.DAT FILE to be
- used as the current year's CASHFLOW.DAT FILE. This is the only
- purpose of the program in the MS-DOS Version. Unless you have a
- desire to convert the file as mentioned, you will have no other use
- for the program.
-
- The Main Menu is shown below:
-
- Farm Management Record Keeping Program
- Data File Conversion Program Menu
- _______________________________________________________
-
- 1 - Convert a SUMMARY.DAT File to use as a CASHFLOW.DAT File
-
- 2 - End the Conversion Session & Return to the Master Menu
-
-
- Please Enter Your Choice (1 - 2)
-
- The purpose of the program is to allow you to use LAST Years'
- SUMMARY.DAT File as THIS Years' CASHFLOW.DAT File. This will allow
- you to compare last years actual receipts and expenses to this
- year's. Although this is not as good as actually preparing a
- projected Cashflow for the upcoming year it does have some validity.
-
- After your conversions are done, you may select # 2 to return to
- the Master Menu.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- --- Page 9 -- 1 ---
-
-
-
-
-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Inventory Listing Programs
- __________________________
-
- There are three inventory programs that are included in the Farm
- Management Record Keeping System. The programs are for creating
- files that will allow you to track Livestock Inventories
- (LSKINV.EXE), Crop, Crop & Livestock Supplies Inventories
- (CROPINV.EXE), and Machinery, Land, and Buildings Inventories
- (MACHINV.EXE). NOTE: These ARE NOT designed specifically to be
- Depreciation Type File Listings. A Data Base File Program could be
- used for that as well as a specific Depreciation Program.
-
- A brief description of each of the programs follows:
-
- LSKINV.EXE - This program will allow you to create an inventory
- file that is very similar to MYFA Form 16. You will be able to edit
- an old file if you wish after it has been created and then save it
- under another name-date. The file name is created by beginning with
- "LINV" followed by the date that you specify (month & year -- i.e.
- Jan., 1988 --> 188) and then the extension ".DAT" ---> "LINV188.DAT".
-
- The menu that you select from is shown below:
-
- INVENTORY STATEMENT CREATION PROGRAM
- ____________________________________
-
- 1 = Create a NEW Inventory
- 2 = EDIT an Inventory File
- 3 = LOAD an OLD Inventory File into Memory
- 4 = Make a HARD Copy of an Inventory File
- 5 = Return to the Master Menu
- 6 = RUN the CROP Inventory Program
- 7 = RUN the MACHINERY Inventory Program
- 8 = RUN the FARMLOAN Listing Program
-
-
- ENTER your choice (1 to 8)
-
- Choose # 1 if you are starting for the first time or you want to
- create a completely different inventory file.
-
- If you want to use some of the data from a previous file (make
- changes or update the old file, choose # 2.
-
- Choice # 3 is available so that you can load a file for the
- purpose of making a hard copy (Option #4).
-
- With each of the first three options, you will be asked for a
- file name and the disk drive that the file is located upon. If you
- chose option 2, you will also be asked if you want the new file to
- replace the old file. If you do not, you will be asked for another
- file name that will have to be different from the old one.
-
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Option 4, the Hard Copy Routine questions you as to whether or
- not your file in in memory, if you have previously used options 1, 2,
- or 3, and that is the file you want printed then you can reply with
- Yes and your file will be printed, otherwise you will need to load
- the proper file into memory first.
-
- After you have completed your the activities of your selected
- option, you will be brought back to the menu for another selection.
-
- The Crop, Crop, & Livestock Supplies, and the Machinery, Land,
- and Buildings Inventory Programs are very similar to the Livestock
- Inventory Program. A brief description of these follow.
-
- CROPINV.EXE - This program will allow you to create an inventory
- file that is very similar to MYFA Form 17 (Livestock - Crop Supplies
- & Growing Crops). You will be able to edit a file after it has been
- created and save it under another date-name. The file name includes
- the month and year that you provide. The file name begins with
- "CINV" followed by the numeric month and year, followed by ".DAT".
- You can also obtain a hard copy of the data file if you desire.
-
- MACHINV.EXE - This program will allow you to create a machinery
- inventory listing. You are ask for the type of item - Machinery or
- Equipment, Building, or Land. Then you provide an item description,
- purchase date, original cost, current value, model number, and serial
- number. The program allows you to have a total of up to 200 items
- into the file.
-
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Farm Loan Program (FARMLOAN.EXE)
- ________________________________
-
- FARMLOAN.EXE - This program will allow you to provide a listing
- of Farm Loan activities on up to 20 Loans with up to 40 transactions
- on each loan. Information such as Lender's Name, Original Amount,
- Purpose, Interest Rate, Date of Origin, Terms, Current Balance, and
- Total Interest Paid to Date will be either entered or retained for
- each loan.
-
- If you have more loans than this, you will need to use
- additional diskettes for the other loans as only one file name is
- used for the information.
-
- The Main Menu is shown below:
-
- FARM LOAN STATEMENT CREATION PROGRAM
- ____________________________________
-
- 1 = Create a NEW FARM LOAN File
- 2 = EDIT a Farm Loan File
- 3 = Make a HARD Copy of a Farm Loan File
- 4 = DELETE Data on Loan with a ZERO Current Balance
- 5 = RETURN to the Master Menu
- 6 = RUN the LIVESTOCK Inventory Program
- 7 = RUN the CROP Inventory Program
- 8 = RUN the MACHINERY Inventory Program
-
- ENTER your choice (1 to 8)
-
- Choice 4 allows you to DELETE information on a loan that has
- been paid off and thereby recover the space for another loan.
-
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- --- Page 11 -- 1 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Financial Statement Program (FINANCE.EXE)
- _________________________________________
-
- This program will allow you to create a Financial Statement for
- your home and/or farm business.
-
- If you select option #5 from the Main Menu, you will be allowed
- to change some of the headings in the program. The ones that can be
- changed are on blank lines on MYFA Form 28. This will allow you to
- provide for some customization.
-
- In addition, liquidity, solvency, and debt-net worth ratios are
- calculated on the end of the form on the printout.
-
- You can edit an old file if you want to make limited changes,
- and then save the information into a new file name if you wish.
-
- The menu will allow you to return to the Master Menu Program
- when finished.
-
-
-
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Farm, Livestock, & Crop Analysis Programs
- -----------------------------------------
-
- The last set of programs allow you to complete an analysis
- of the Farm, your Livestock Enterprises, and your Crop
- Enterprises, each on an individual basis. These programs are
- designed to match the corresponding forms in the Missouri Young
- Farmer Record Book.
-
- The program to conduct a whole farm analysis is titled
- FARMANAL.EXE and matches Form 29 of the MYFA Record Book. One
- difference however, is that your Receipt and Expenses Parameters
- File is used as the Account Headings in this program also, as in
- the other programs in the series.
-
- The program to conduct a Livestock Analysis is titled
- LSKANAL.EXE and matches Form 59 of the MYFA Record Book.
-
- The program to conduct a Crop Analysis is titled
- CROPANAL.EXE and matches Form 60 of the MYFA Record Book.
-
- With each of the programs, multiple copies of the printout
- can be obtained if desired.
-
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- --- Page 13 -- 1 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Utilities Configuration Programs
- ________________________________
-
- The purpose of this program is to allow you to set up your
- system so that you will not be required to enter the Disk Drive
- Designation or Printer Codes during the normal operation of the
- program. An additional feature is that if you have a color monitor,
- the program will be in a more pleasing blue background with yellow
- letters rather than the normal black background with white letters.
-
- Three files are used by the programs. 1) DISKDRV.DAT,
- 2) MONITOR.DAT, & 3) PRINTER.DAT. The purposes of these files are
- as follows:
-
- 1) DISKDRV.DAT - Sets up the Drive Designation that will be
- used to store and access your data files. You have 2 types
- of system choices:
-
- A) Floppy Drive System - (Normally Use Drive B for the
- Data Disk Drive.)
-
- B) Hard Disk System - (Normally your Hard Disk will be
- Designated as Drive C)
-
- If you have a Hard Drive System, you are allowed to
- also designate the Subdirectory that will contain
- the Data Files.
-
- 2) MONITOR.DAT - Sets the program to either monochrome or
- color.
-
- 3) PRINTER.DAT - Contains the Printer Codes that set the
- printer to both Compressed (16 - 17 cpi) and Standard
- (10 cpi) print sizes. You will need to consult your
- printer manual to set these codes. Some example codes
- are shown below.
-
- 16-17 cpi code 10 cpi code
- Printer Type (Code -->) #1 #2 #3 #1 #2 #3
- ___________________________ ______________ ____________
-
- IBM/Epson Type Printers 15 0 0 18 0 0
-
- Radio Shack Printers (Tandy
- Mode - Most Models) 27 20 0 27 19 0
-
- C.Itoh Printers 27 81 0 27 78 0
-
- The codes in each of these three files MUST be set up to fit
- your system if it is to operate properly with the various modules in
- the program.
-
-
- --- Page 14 -- 1 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- DATA PRINTOUT LISTING
- _____________________
-
-
- 1. Monthly Account Totals
- (REPORTS.EXE Program - Selection 1)
-
- 2. Monthly Receipt & Expense Listings
- (REPORTS.EXE Program - Selection 2)
-
- 3. Cashflow Printout
- (REPORTS.EXE Program - Selection 3)
-
- 4. Monthly Enterprise Data Listing for a Month
- (ENTRPRZ.EXE Program)
-
- 5. Livestock Inventory Listing
- (LSKINV.EXE Program)
-
- 6. Crops, Crop & Livestock Supplies Inventory Listing
- (CROPINV.EXE Program)
-
- 7. Machinery Inventory Listing
- (MACHINV.EXE Program)
-
- 8. Farm Loan Listing
- (FARMLOAN.EXE Program)
-
- 9. Financial Statement
- (FINANCE.EXE Program)
-
- 10. Farm Analysis
- (FARMANAL.EXE Program)
-
- 11. Livestock Enterprise Analysis
- (LSKANAL.EXE Program)
-
- 12. Crop Enterprise Analysis
- (CROPANAL.EXE Program)
-
- 13. FARM MANAGEMENT RECORD KEEPING PROGRAM
- Parameters Files Listings
- (PARAMETR.EXE Program)
-
-
-
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-
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- --- Page 15 -- 1 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- TROUBLE SHOOTING PROBLEMS
- _________________________
-
- Much time and effort has been spent attempting to make the
- programs as error free as possible; however, some things are beyond
- the control of anyone, including "Murphy's Laws!"
-
- In the documention following, an attempt will be made to help
- you know what to do if you do have trouble. The text will be divided
- into two parts; A) information that may be applicable to several of
- the programs, and B) information that may apply to individual
- programs.
-
- General Problem Information
- ___________________________
-
- FILE NOT FOUND ERROR: This could result from 1) the computer
- file that you or the program requested is not on the diskette that is
- in the logged disk drive, 2) you have entered an improper filename
- identifier at the request of the computer, or 3) you may have enter
- an incorrect disk drive identifier.
-
- SOLUTIONS: If the program control stops and returns a system
- Prompt to you, you may type DIR Dr:*.* where Dr is the Disk Drive
- Designation (A, B, C, etc.) to list the files on that particular
- diskette. If you found that you have the improper diskette then
- replace the current diskette with the proper one.
-
- You may then restart the program by typing in the name of the
- program that you were using and Pressing ENTER or RETURN.
-
- ....................
-
- DISK FULL ERROR: You have filled up the diskette with files.
- There is no more room for additional files.
-
- SOLUTIONS: You will need to return to the SYSTEM level and
- create another data disk if you do not have another one on hand.
- After you have done this you may need to move your current
- SUMMARY.DAT, CASHFLOW.DAT, AND MONTH.DAT files to the new diskette so
- that you can continue entering receipts and expenses (If you were in
- fact entering receipts and expenses). If you were working with any
- of the other programs that create files, you will just need to use
- the new diskette for your new files.
-
- Type in the name of the program you were using and Press ENTER or
- RETURN to restart the program after a solution has been found for the
- problem.
-
- ....................
-
-
-
- --- Page 16 -- 1 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
-
- WRITE PROTECT ERROR: (FLoppy Drive Only!) You have a write
- protect tab on the diskette that you accessed.
-
- SOLUTIONS: You will need to remove the write protect tab from
- that diskette.
-
- Type in the name of program you were using and Press ENTER or
- RETURN to restart the program if necessary.
-
- Specific Program Problem Information
- ------------------------------------
-
- RECORDS.EXE Program: The computer bypasses the Date Prompt when
- entering receipts or expenses.
-
- SOLUTION: You SHOULD NOT press the ENTER or RETURN Key AFTER
- answering the "Is the Information Correct (Y/N) " question!! If you
- have already saved some entries that lack dates, etc. you may go to
- the EDIT.EXE Program to correct these entries as you desire.
-
- ....................
-
- REPORTS.EXE Program: The printer won't print the Cashflow
- Printout in compressed print (16 to 17 characters per inch).
-
- SOLUTION: You must go to your printer manual and determine the
- Decimal Codes that configure your printer to compressed and pica
- print. After you have made these determinations, you must go back to
- the Master Menu, select #8 Utilities and re-enter your printer codes
- as they are requested by that program.
-
- ....................
-
- RECORDS.EXE Program: The Account, Farm Identification, or
- Enterprise headings are not the ones that I want to use.
-
- SOLUTION: Go to the PARAMETR.EXE Program to change the headings
- to fit your needs. NOTE: Not all of the Receipt and Expense
- Headings CAN be changed. Only the 9 Receipt Headings can be changed
- and only Expense Heading Codes 27 to 45 can be changed.
-
- Any of the 30 Farm Identification Codes can be changed.
-
- Only the first 28 of the 30 Enterprise Codes can be changed.
- You will not be able to change Codes 29 Non Farm Items or 30
- General Farm & Overhead.
-
- The Code files (PARFIL.DAT, FMBUSID.DAT, and ENTCODE.DAT) should
- then be copied onto any other diskette that contains these files.
- (Especially the Diskette the contains the Analysis Programs.
-
-
- --- Page 16 -- 2 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- MS-DOS Error Code Messages
- __________________________
-
- Error Code Error Message
- _________________________________________________________________________
- 1 Next Without For
- 2 Syntax Error
- 3 Return Without Gosub
- 4 Out Of Data
- 5 Illegal Function Call
- 6 Overflow
- 7 Out of Memory
- 8 Undefined Line xxxxx in yyyyy
- 9 Subscript out of Range
- 10 Redimensioned Array
- 11 Division By Zero
- 12 Illegal Direct
- 13 Type Mismatch
- 14 Out of String Space
- 15 String Too Long
- 16 String Formula Too Complex
- 17 Can't Continue
- 18 Undefined User Function
- 19 No Resume
- 20 Resume Without Error
- 21 Unprintable Error
- 22 Missing Operand
- 23 Line Buffer Overflow
- 26 For Without Next
- 29 While Without Wend
- 50 Field Overflow
- 51 Internal Error
- 52 Bad File Number
- 53 File Not Found
- 54 Bad File Mode
- 55 File Already Open
- 57 Device I/O Error
- 58 File Already Exists
- 61 Disk Full
- 62 Input Past End
- 63 Bad Record Number
- 64 Bad File Name
- 66 Direct Statement in File
- 67 Too Many Files
-
- NOTE: These references are repeated here for easy referral, should a
- problem occur. More complete descriptions may be found in your
- MS-DOS Reference Manual.
-
-
-
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- --- Page 16 -- 3 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Summary Information
- ___________________
-
- The various references to MYFA Record Book relate to the fact
- that this records system was patterned after the Missouri Young Farmer
- Record Book, Developed by the Missouri Department of Elementary &
- Secondary Education, Jefferson City, Mo., and the University of
- Missouri, Agricultural Education Division of the College of Agriculture
- and College of Education.
-
- This concludes the description of the FARM MANAGEMENT RECORD
- KEEPING PROGRAM and its parts. Additional segments may be added in
- the future. All bonafide owners of the FARM MANAGEMENT RECORD
- KEEPING PROGRAM will be informed as to updates and additions and will
- be allowed to acquire them if desired.
-
- If you acquired your copy from a bulleting board, etc. you have
- received the Shareware Version of the program. This version is a
- complete working version, as far as the entry of receipts and expenses
- are concerned. That is, it includes the following modules:
-
- MENU, RECORDS, REPORTS, CASHFLOW, EDIT, UTILITY, & ENTRPRZ.
-
- If you will register the program, you will receive the remaining
- modules that are a part of the system. These modules include the:
-
- PARAMETR Module, the Inventory Modules (Livestock, Crop, &
- Machinery/Buildings), the Analysis Modules (Livestock, Crop, & Farm),
- the Farm Loan Module, and the Financial Statement Module.
-
- Please feel free to make copies of the shareware version of the
- program and give to your friends. If you find that you will be using
- the program, please register it. (This is true also of any shareware
- programs that you may be using.)
-
- None of the programs are backup protected; the reason being that
- we believe that you should be able to make additional copies for your
- use as necessary. On the other hand, be sure to make a backup copy
- (or copies) when you first get the diskette. Please do no attempt to
- make any changes in the program modules. To the best of our knowledge,
- the modules are free of errors as long as you follow the instructions
- and do not attempt to use any type of keystrokes that are not
- specifically called for.
-
- Please be honest, do not call us and tell us that the program
- suddenly isn't working IF YOU HAVE MADE ANY CHANGES IN IT IN ANY
- MANNER. We won't have any idea as to what you were trying to do.
-
- If you have any questions concerning the program(s) or
- suggestions that you feel will help make the program more efficient
- or useful, please send us a listing of those suggestions, along with
- a description of what you would like for the program to do.
-
- --- Page 17 -- 1 ---
-
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-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Very few programs are unable to be improved. We're sure that
- many things could be changed and/or added to this one to make it more
- useful -- rest assured that we have a list of new items that we would
- like to incorporate into a new version if it is developed; however,
- changes take time to make and debug.
-
- Be sure to send in the Registration Information sheet so that
- you will be able to be informed as to updates, etc.
-
- Also please fill out and return the survey form so that we analyze
- whether or not it would be feasible to release additional software into
- the "shareware arena!"
-
- Thank you for allowing us to attempt to help you with your
- agricultural operation. Best wishes and good luck.
-
-
-
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- --- Page 17 -- 2 ---
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- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- Warranty Information
- ____________________
-
- FINAL NOTICE: Just as the INFORMATION THAT IS RECEIVED IS NO
- BETTER THAN THE INFORMATION THAT IS PROVIDED, this software package
- is therefore provided on an "AS IS BASIS" WITH NO WARRANTY, GIVEN,
- EXPRESSED OR IMPLIED, other than replacement of defective Original
- Diskettes.
-
- The Author assumes, nor shall have any liability for loss or
- damage caused or alleged to be caused in any manner as a result of
- the use of the FARM MANAGEMENT RECORD KEEPING PROGRAM nor will anyone
- who is serving as a bonified agent of the author in the legal
- distribution of this program.
-
- No liability shall be assumed or applied for improper decisions
- being made as a result of information obtained by using the program
- and ESPECIALLY IF any of the programs have been MODIFIED IN ANY
- MANNER.
-
- Should you have a problem with the program that you believe is
- due to improper programming in the ORIGINAL PROGRAM, follow the
- procedure below and every attempt will be made to correct the problem
- to everyone's satisfaction.
-
- 1. Make a BACKUP COPY of your "ORIGINAL" Diskettes and a BACKUP
- COPY of your WORKING DISKETTES - (The ones you are using.)
-
- 2. Send those Backup Copies with a description of your problem,
- what you were doing when the problem occured, and if
- possible, a printout showing what happened as a result of the
- problem.
-
- 3. Pack the diskettes and the your description of the problem
- SAFELY and ship them to the address on the top of the pages
- of this documentation. Every attempt will be made to emulate
- and correct the problem you had to everyone's satisfaction
- and the diskettes will be returned as soon as possible.
-
-
-
-
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-
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- --- Page 18 -- 1 ---
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-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- PROGRAM REGISTRATION
- ____________________
-
- Please return the form on the next page as soon as you have read
- it so that your name can be entered into the data base of registered
- owners. When you register, you will be sent a copy of the complete
- FARM MANAGEMENT RECORD KEEPING PROGRAM and all of the modules, along
- with your own Serial Number. When you get this copy, please copy all
- of the data files to your working diskette so that your printouts, etc.
- will be more nearly customized to yourself.
-
- It is very important that you at least read the manual when
- attempting to use the programs at first. Note that one of the
- diskettes contain a complete year's data files including files for
- all of the programs that can be printed out on your own printer if
- you wish. Make a copy of this diskette and then use these files to
- learn how to use the program if you wish. If you will use a little
- common sense you should have no problem as generally the information
- requested is very straight forward and the questions asked are
- simple.
-
- The registration information is shown below. Please copy the
- serial number from the opening screen when you bring the program up so
- that we can have a better idea of which bulletin boards, etc. are
- providing the best access. Also enter your name as the Registered
- Owner as well. Thank you for your support and business.
-
- Registered Name: _________________________________________________
-
- Serial Number: ___________________________________
-
-
-
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- --- Page 19 -- 1 ---
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-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
-
- REGISTRATION RETURN FORM
- ________________________
-
-
- REGISTERED OWNER: ______________________________________________
-
- SERIAL NUMBER: __________________________________________________
-
- I hereby acknowledge that I have read the FARM MANAGEMENT RECORD
- KEEPING PROGRAM Manual.
-
- I also acknowledge that there is "No warranty, expressed or
- implied," other than that of replacement of original program
- diskettes if found to be defective and that I am responsible for the
- information both entered into the program and the use of the data
- received as a result of the use of the program. I realize that I
- alone am responsible for the results of the use of that information
- and that I can not hold the creator or sellor of the program in any
- way responsibile for my use of that information.
-
- Name: __________________________________________________________________
-
- Address: _______________________________________________________________
-
- City: _______________________________ State: _____________ Zip: ________
-
- Telephone: (________) - _______________________
-
- I agree that the above information is correct and fair:
-
- /Signed/ _______________________________________________________________
-
-
- (Please mail this completed form to the address at the top of the
- page as soon as possible. Thank you. Dale L. Ratcliff, Programmer
- and Owner).
-
-
-
-
-
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- --- Page 19 -- 2 ---
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-
-
- Farm Management Record Keeping Program
- CalMo AGRICULTURAL MANAGEMENT SERVICES
- DALE L. RATCLIFFF
- Rt. 3, Box 203A -- Telephoe 314-796-2759
- California, MO 65018
-
- SURVEY FORM
- -----------
-
- Thank you, in advance, for answering the questions below.
-
- 1. Your Name: ________________________________________________________
-
- 2. Your Address: _____________________________________________________
-
- 3. City: _____________________________ State: ________ Zip: _________
-
- 4. Brand of Computer: ____________________ # Floppy Drives: __________
- Hard Drive ?__________ Size _________ 3-1/2" ____ 5-1/4" ____
- Amount of Memory ______________ Type of Monitor __________________
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- 5. What do you use your computer for?
- a. Accounting? (Y - N)
- b. Budgeting? (Y - N)
- c. DataBase Management? (Y - N)
- d. Word Processing? (Y - N)
- e. Livestock Records? (Y - N)
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- 6. What type of applications would you like to use your computer for
- but that you do not have software to do. (Please be as specific
- as possible, we may have something that will help you!)
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